What will happen if we work together?

The aim of this basic workflow is to give you an idea of what you can expect if you choose to work with me as your proofreader.

1. Initial discussion and quote

Once I’ve received your enquiry, I’ll:

  • ask questions to clarify the kind of service you want and what your deadline is

  • request a sample of the document 

  • ask whether you have any special requirements (e.g. style guide to be followed or particular issues with the text that you want me to address).

  • answer any questions you have

  • provide a quote and timescale.

I can also provide a free sample edit of up to 1,000 words (depending on the length of your writing) to give you an idea of what to expect.

2. Brief and contract

If you’re happy with these details and we’ve agreed on a price and timescale:

  • we’ll discuss the project in more depth and ensure that it’s clear what the proofreading process covers

  • I’ll ask for copies of any documentation you want me to follow (e.g. a style guide)

  • I’ll send you my contract and request a deposit (usually 50% of the final invoice and payable before work commences).


3. Proofreading begins

I’ll then start to work my way through your document. If, at this stage, you decide to cancel the contract, I will unfortunately be unable to refund your deposit and you may be charged an overage.


During this time I may contact you to confirm any facts or other issues which we may not have discussed.​ These will be sent as a list in an email. Individual sections, sentences and words will be inserted into the text as comments:

  • On paper, changes will be shown using the BSI symbols in the text and margins.

  • In MS Word, I’ll use the track changes function so you can see all of my changes and comments.

  • In PDF, all changes will be shown in the PDF using the mark-up tools and will also be inserted as text comments.


We can discuss these further if you are unsure.


4. Document return

I'll send the document back to you with all my edits, comments and any final queries. If there are any further changes you require you may send the document back to me for one additional round of edits. Any edits after this may be subject to additional charges. See my T&Cs for more information.


5. Work complete!

Once everything is resolved, I’ll send you my final invoice. Payment is due by 30 days from the date of invoice. 

Please note that this is an example workflow only. If you choose to work with me, we’ll agree a workflow specific to your project.